RENEWAL OPS · FOR FINANCE & IT

Stop losing money to renewals you didn't see coming.

Resubly ingests every contract, notice deadline, and auto-renew clause — then maps each renewal to an owner and a countdown. No more renewals that slip past the 90-day notice window.

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14-day Pro trial 1 owner included on Free No per-seat pricing, ever
renewals.resubly.app
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RENEWALSCONTRACTSOWNERSSPEND
Active
42
Notice due <30d
7
Critical <14d
2
FY26 exposure
$1.84M
VendorStatusNotice deadlineRenewsCountdownOwnerAnnual
SNSnowflake Notice critical Jun 27, 2026 Aug 12, 2026 04d RKR. Khanna $214,000
SFSalesforce Notice due Jul 02, 2026 Oct 01, 2026 09d MOM. Ortiz $168,400
DDDatadog Notice due Jul 18, 2026 Sep 30, 2026 25d JLJ. Lim $96,200
FGFigma On track Nov 05, 2026 Jan 14, 2027 134d ATA. Tan $41,760
GHGitHub Enterprise On track Dec 01, 2026 Mar 09, 2027 160d DVD. Vega $58,300
THE COST OF NOT KNOWING

Renewals don't fail because people are careless. They fail because nobody owns the deadline.

A single SaaS contract touches finance, IT, and the team that actually uses it. When the notice window closes, the auto-renew locks in for another year — at a price nobody negotiated.

$18k
Average annual waste per mid-size company on auto-renewed software nobody uses.
SOURCE — INDUSTRY ESTIMATE, ILLUSTRATIVE
20–30%
Of enterprise SaaS licenses sit unused at any given time, yet still renew.
SOURCE — INDUSTRY ESTIMATE, ILLUSTRATIVE
3+
Teams involved in a typical renewal — finance, IT/security, and the business owner — with no single source of truth.
SOURCE — RESUBLY CUSTOMER INTAKE
HOW IT WORKS

From inbox to owned deadline in four moves.

No CSV archaeology. No chasing owners across Slack. Resubly captures the contract, reads the notice clause, and assigns the countdown automatically.

01 · AI INGESTION

Forward an email. Get a tracked renewal.

Send contract PDFs or forward vendor renewal notices to your Resubly address. The engine extracts vendor, term, auto-renew clause, notice window, and price — then opens a renewal record with the countdown already running.

  • INTAKEEmail forward · PDF / DOCX upload · Slack app
  • EXTRACTED FIELDSVendor · term · notice window · price · auto-renew · owner guess
  • CONFIDENCEFlagged low-confidence clauses for human review
  • COVERAGEEvergreen · true-up · ramp · multi-year contracts
02 · ALERTS

The right person hears about it in time to act.

Resubly calculates each contract's hard notice deadline and fires escalating reminders — 90, 60, and 30 days out — to the assigned owner, with a finance CC before the cliff. Slack, email, or both.

  • CADENCE90d · 60d · 30d · 14d · finance-CC at cliff
  • ROUTINGPer-owner, with auto-escalation on no-response
  • CHANNELSEmail · Slack · calendar block on notice day
  • ANTI-NOISEDigest mode · snooze · acknowledged state
03 · WORKFLOW

Keep, downgrade, or cancel — with a paper trail.

Every renewal moves through a lightweight state machine: review → decision → approval → executed. Finance sees the committed number; IT gets the off-boarding checklist; nothing renews by accident.

  • STATESReviewing · Keep · Renegotiate · Downgrade · Cancel · Done
  • APPROVALSSpend-threshold routing to budget owner
  • AUDITFull history — who decided, when, why
  • HANDOFFSAuto off-boarding checklist on Cancel
04 · RISK DASHBOARD

Your renewal calendar, exposure, and risk — terminal-grade.

One screen for the next cliff, the dollars on the line, and which renewals still lack an owner. No vanity charts — just the numbers finance asks for every quarter.

FY26 exposure by category$1.84M committed
Data & infra$612k
Sales / CRM$421k
Productivity$298k
Security$241k
No owner$268k

Built for the stack finance & ops already run

NetSuite QuickBooks Okta Slack Google Workspace Microsoft 365 AWS
PRICING

One flat price. No per-seat tax.

Finance tools that charge per seat penalize you for adding the people who'd actually catch a renewal. We don't.

Free
$0/ month

For a small team getting a handle on its first renewals.

  • Track up to 25 renewals
  • Email forward ingestion
  • 1 owner
  • Email alerts
Start free
Pro
$99/ month, flat

For finance & ops teams running renewal ops across the company.

  • Unlimited renewals & owners
  • AI ingestion (email + upload)
  • Renewal workflow + approvals
  • Risk & spend dashboard
  • Slack alerts + audit trail
No per-seat pricing — bring the whole team.
Start 14-day Pro trial
FAQ

The questions finance teams ask first.

Forward a renewal email or upload the contract PDF to your Resubly address. The engine extracts vendor, term, price, the auto-renew clause, and the notice window, then opens a renewal record with the countdown running. Low-confidence extractions are flagged for a quick human review — nothing is silently committed.
No. Pro is a flat $99/month regardless of how many owners, reviewers, or finance approvers you add. We'd rather you include the people who'd actually catch a renewal than bill you for inviting them.
Auto-renew notice windows, evergreen clauses, true-up terms, ramp pricing, and multi-year commitments. Each carries its own hard deadline, and Resubly alerts against the earliest one you can still act on.
Yes — CSV import maps your existing columns to Resubly fields, and we offer direct connectors for common expense and identity sources so owners and spend match what you already have.
Countdowns run against the notice deadline parsed from the contract, not the renewal date — that's the date that actually costs you money. You can override any extracted value, and the change is logged in the audit trail.
Data is encrypted in transit and at rest, access is role-based, and SSO/SAML is available for Pro. We don't train models on your identifiable contract data. A full security overview is available on request.

See every renewal before it sees you.

Start free in minutes. Forward one contract and watch the countdown start.

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